Project Administration Officer

Project Administration Officer

Salary:

40 - 55

/ Hour

Contract Type:

Contract

Location:

VIC - Melbourne - VIC 

Industry:

Business Support

Reference:

4017994

Contact Name:

Imogen

Contact Email:

imogen@publicsectorpeople.com.au

Date Published:

13-Mar-2026

We are seeking a confident and proactive Project Administration Officer to support the early stages of a major construction project within a local government environment in Melbourne’s south-east.

This is a fantastic opportunity for a highly organised administration professional who enjoys working in a project environment and supporting senior leaders and project teams to keep things running smoothly.

Working closely with the Infrastructure and Project Delivery team, you will play a key role in coordinating administrative processes, supporting project reporting, and ensuring the team stays on track with key milestones.

Key Responsibilities
  • Coordinate meetings, prepare agendas and take detailed meeting minutes
  • Track actions and follow up with stakeholders to ensure progress
  • Provide high-level administrative and project support to senior leadership
  • Assist with preparation of presentations, reports and project documentation
  • Conduct research and gather information to support project decision making
  • Support financial administration including purchase orders, invoices and budget tracking
  • Maintain project documentation and records across corporate systems
  • Assist the team- executive assistant experience would be perfect.
About You
  • Strong administration experience, ideally within a project or infrastructure environment
  • Local Council Experience
  • Confident communicator with excellent written and organisational skills
  • Highly proactive and self-driven with the ability to work independently
  • Strong attention to detail and ability to manage multiple priorities
  • Advanced Microsoft Office skills (Word, Excel, PowerPoint)
  • Experience with project systems or document management platforms (Procore highly desirable)
  • Positive attitude and team-focused approach
What’s on Offer
  • 6-month contract 
  • Opportunity to support a large infrastructure project from its early stages
  • Collaborative and supportive project environment
  • Local Government experience within a high-profile delivery team
If you are a motivated administration professional who enjoys working in a fast-paced project environment and making a genuine impact on project delivery, we would love to hear from you.
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