Clerical Officer - Entry Level

Clerical Officer - Entry Level

• Respond to public and staff enquiries and complaints by phone or in person.
• Make and receive calls related to ordering materials or services.
• Order and manage supplies such as stationery and equipment.
• Handle internal and external enquiries professionally.
• Draft correspondence as needed.
• Maintain registers, records, and filing systems.
• Match contractor invoices with purchase orders and prepare payments.
• Coordinate repairs and servicing of office equipment, including payment processing.
• Prepare annual plant hire orders for long- and short-term equipment use.
• Collect and reconcile invoices, orders, and delivery dockets for payment.
• Prepare inspection certificates and coordinate construction inspections.
• Support restoration activities and related administrative tasks.
• Perform general clerical duties such as photocopying, filing, and message taking.
• Take minutes at meetings.
• Ensure timely submission of timesheets.

• 2+ years experience in an administration support role within local government or working in a politically sensitive environment
• Previous experience with TechOne, Content Manager/TRIM, Authority or Pathway highly regarded

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