AO3 Senior Legal Secretary

AO3 Senior Legal Secretary

• Provide high-quality and timely secretarial and administrative support to legal professionals.
• Proof billing narrations and assist with meeting financial deadlines.
• Format complex legal documents using Microsoft Word and PDF applications.
• Prepare legal briefs, routine correspondence, and ensure timely document flow.
• Coordinate travel and accommodation arrangements for legal staff.
• Maintain databases and information systems including Excel, practice management, and case management systems (VisualFiles).
• Manage diaries, organise meetings, distribute agendas and minutes.
• Compile, review, and action reports as required.
• Maintain effective filing, records management, and document retrieval systems.
• Ensure legal expenses and counsel fees are paid in accordance with procedures.
• Liaise with internal and external stakeholders on sensitive and confidential issues.
• Contribute to continuous service improvement and provide client-focused support.
• Support the induction of new legal team members, including IT and admin coordination.
• Assist in identifying and implementing process improvements within the legal team.

• Prior experience in legal secretarial or administrative roles, preferably within government or legal settings.
• Excellent attention to detail and ability to manage competing priorities in a fast-paced environment.
• Strong interpersonal, communication, and problem-solving skills.
• Proficient in Microsoft Office Suite, document formatting, and data entry.
• Demonstrated ability to work collaboratively in a team setting.

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