AO3 Accounts Payable Officer

AO3 Accounts Payable Officer

• Ensuring invoices comply with GST and withholding requirements and are appropriately authorised.
• Processing invoices for payment according to internal controls and financial policies, investigating any non-compliance.
• Ensuring timely payment to creditors and producing urgent cheques as required.
• Entering cheque and travel request claims into the business system and offsetting them in the finance system upon payment.
• Preparing monthly accruals, maintaining, and generating recurring and prepayment documents.
• Performing monthly reconciliations and investigating discrepancies promptly.
• Investigating overpayments to suppliers and following up on their recovery.
• Reviewing corporate card documentation for correct coding, analysing expenditure, and ensuring policy compliance.
• Safeguarding, distributing, and managing petty cash for the Brisbane office.
• Liaising with creditors regarding invoices and directing other enquiries.
• Preparing reports for management as needed.
• Developing and maintaining work instructions for the role.
• Assisting staff with accurate and timely invoice actioning in the record management system and following up on discrepancies.
• Actively participating in team planning and ensuring compliance with corporate responsibilities.
• Modelling values of respect, quality, and accountability.
• Maintaining a high standard of practice through governance and risk management.
• Fostering an inclusive workplace where inclusion, diversity, and wellbeing are promoted.

• Administrative experience and knowledge of financial procedures relating to accounts payable, including expenditure authorisation, account payment, and financial record maintenance.
• Essential experience using TechnologyOne.
• The ability to work independently, plan ahead, monitor task progress to meet deadlines, and reorganise work to reflect changing priorities.
• Proficiency in information technology systems such as Microsoft Office and the ability to learn organisation-specific systems.
• Effective communication skills to interact with stakeholders and clients, providing courteous, prompt, and professional services.

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