Administration Office Support

Administration Office Support

• Respond to telephone enquiries and complaints from both the general public and Council staff.
• Make and receive calls relating to the procurement of materials and services.
• Coordinate the ordering of materials, goods, and services as required (e.g. stationery, films).
• Manage and respond to both internal and external enquiries.
• Prepare correspondence and written documentation as required.
• Maintain registers, records, ledgers, files, and documentation as directed.
• Reconcile contractor invoices against Council orders and process payments through to completion.
• Coordinate maintenance and repairs of office equipment, including photocopiers, and arrange associated payments.
• Prepare annual plant hire orders for both long-term and short-term hire of plant and machinery.
• Collate invoices, Council orders, and delivery dockets, and process payments accordingly.
• Arrange the hire and coordination of plant and equipment.
• Perform data entry and maintain relevant systems as required.
• Provide administrative support to eServices as needed.
• Prepare inspection certificates and related documentation.
• Schedule and coordinate inspections for construction works (e.g. driveways and pathways) and liaise with Council Inspectors to ensure timely completion.
• Support and follow up on restoration activities to ensure completion.
• Undertake general clerical duties, including record keeping, filing, photocopying, and managing telephone messages.
• Provide assistance to other clerical staff within the department as required.

• 2+ years experience in an administration support role within local government or working in a politically sensitive environment
• Previous experience with TechOne, Content Manager/TRIM, Authority or Pathway highly regarded

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